Careers at Overholt LLP

Description

Overholt Law LLP is a boutique workplace law firm located in the heart of downtown Vancouver, BC. We provide advice to our clients in labour and employment law matters, as well as in related practice areas including commercial litigation, human rights, occupational health and safety and workers’ compensation, professional regulation, and privacy law. We enjoy providing legal services to a very diverse group of clients in most sectors of the economy – including employers, unions, and individual employees.

Our practice was established with a commitment to diversity, equity, and inclusivity. Our firm reflects the diversity of Vancouver. We are proud of our collegial environment and team-based approach to serving client needs. Our firm recognizes the importance of making a commitment to our community. It is a workplace where there is opportunity to grow and enjoy a fulfilling career. We describe our firm as a teaching law firm.

For more information on Overholt Law, please see our about page.

Position

Overholt Law is seeking an Administrative Assistant to work with our staff and lawyers and support our busy practice.

This is a fully in-person position with a schedule consistent with our business hours. We are open to either a full-time or part-time schedule with the right candidate.

Key Responsibilities

• Greet client and office visitors in a professional manner

• Answer phones and direct calls and messages as necessary to other staff and lawyers

• Receive, sort, and distribute mail, couriers, and deliveries

• Maintain tidiness of reception area, boardroom and kitchen spaces

• Assist staff with preparation of materials for Court proceedings, including hearing binders, Books of Authorities, and other large scan, print and copy jobs as required

• Perform general administrative duties, including data entry and filing, and other office tasks as may be required to assist our lawyers and Director of Administration

• Adhere to firm policies, procedures, and confidentiality requirements

Qualifications

• 1-2 years of experience working in an office is preferred

• Administrative Professional, Legal Administrative Assistant, or other relevant certificate from an accredited post-secondary institution, is an asset

Core Competencies

• Excellent written and oral communication abilities

• Ability to work under pressure, manage priorities and multi-task in a fast-paced office environment

• Strong proficiency with technology, including the ability to troubleshoot basic issues and ability to learn office systems

• Experience with law office software including Microsoft Office and Adobe Acrobat would be an asset

• Ability to work very collaboratively with Overholt Law LLP’s paralegals, legal administrative assistants, lawyers, and other staff

Compensation & Benefits

• Salary: $28.00–$30.00 per hour, commensurate to experience

• Extended health and dental coverage (subject to meeting the eligibility requirements of our insurance benefits provider)

• Comfortable modern offices conveniently located close to all forms of transit, and with amenities including a gym, showers and bike cage

Applications

To apply, please send a single PDF of your application materials (including cover letter, resume, and transcripts/references if applicable) to Kai Ying Chieh, Senior Associate, via email with the subject line: Administrative Assistant Position.

Applications will be reviewed on a rolling basis.

Published June 15, 2026